Privacy Policy

Introduction 

Activ People HR a trading name of  Codel Software Ltd is committed to protect the organisation’s business information and any customer information within its custody or safekeeping by safeguarding its confidentiality, integrity, and availability. 

We systematically evaluate the information security risks, considering the impact of threats and vulnerabilities. We have implemented information security controls and monitoring to address identified security risks. 

We have adopted management processes to ensure that the information security controls meet the information security needs on an ongoing basis. 

Our customers expect independent verification of information security processes, controls, and monitoring. Codel Software undergoes an independent third-party audit on an annual basis to provide this assurance. 

We have been audited and are UKAS certified as meeting the requirements of the ISO 27001 Information Security Management standard  

Policy 

This Privacy Policy aims to give you information on how we collect and process your personal data through our normal course of business, including any data which we collect from you in our normal financial planning exercises. 

It is important that you read this Privacy Policy so that you are fully aware of how and why we use your data. This Privacy Policy supplements any other notices and is not intended to override them. 

Activ People HR respects your privacy and is committed to protecting your personal data. The Privacy Policy will inform you as to how we look after your personal data when we do business with you and tell you about your privacy rights and how the law protects you.  

Codel Software Ltd, has a registered office at Unit1c Charnwood Park, Bridgend CF31 3PL United Kingdom (Reg No. 05838660), any queries regarding this policy can be directed to the support desk at [email protected] 

Website Visitors & Client Contacts . As a trading business, we must collect some personal information on our customers and prospects, including contact details such as email address, phone numbers,  postal address and any communications with Activ People HR. This information may be business or personal contact details depending of the information provided by the customer. The information is contained in individual files (manual and electronic) and other record systems, all of which are subject to strict security and authorised access policies. Personal information that becomes inactive, e.g. from enquiries or prospective users who do not engage our service is also kept securely for as long as it is needed, before being safely disposed of. For companies that engage the services of Activ People HR we will also securely hold transaction and contract details. 

Activ People HR Subscribers. Organisations contracted to use the Activ People HR are the Data Controller for all the employee information held in the system. The Data Controller is responsible for ensuring that it has all applicable rights to process the personal data being held in the system and to allow us to process your personal data on their behalf. The Activ People HR are classified as the Data Processor, as the Data Processor Activ People HR will only process the data based on the stated purpose of the application and will not use the data for any other purpose. 

For personal information we safeguard in the Activ People HR application as a Data Processor, individuals should request to access the information from the appropriate Data Controller, the contracted organisation. Any Information Access Request of this data received by Codel Software will be referred to the Data Controller. 

Third parties. All personal information obtained about others associated with the delivery of business products and services, including visitors, support partners and suppliers, will be protected in the same ways as information on customers and employees. 
 
Data Sovereignty, All Activ People HR servers, database and backups are stored at UK based Hosting providers.