Absence management software for schools

Number 1 Absence Management Software for Schools used by 2000+ Teachers in the UK.

In the UK, 67.5% of teachers took sickness absence, averaging 9.3 days
and costing primary schools £797 and secondary schools £1,328, per day.

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Supporting Schools in the UK

What is Absence Management Software for schools?

Our absence management software simplifies the process of recording and managing teacher leave, supporting and enhancing your school's absence policy. It includes customisable self-certification forms and return-to-work questionnaires to streamline administrative tasks. With Bradford Factor monitoring and trigger points, your school can quickly identify patterns and recurring issues related to staff absences. Powerful analytics and reporting provide a clear overview of all employee absences and leave management, empowering your school to make informed decisions and support strategic planning.

Save time

Our leave and absence software can slash your school's time spent on processing leave requests by up to 80%. The platform automates approval processes, calculates remaining leave automatically, and offers detailed data at your fingertips. Reports assist in monitoring staff well-being, enabling early detection of issues and prompt responses. Automating return to work procedures reduces the administrative burden on HR team representatives and admin teams.

Save money

Absenteeism is an ongoing issue in the UK, where employees frequently miss work beyond acceptable levels. In 2023, absenteeism linked to financial distress cost UK employers an estimated £3.7 billion, an increase from £2.5 billion in 2021 (Aegon, 2024). In the UK, 67.5% of teachers took sickness absence, averaging 9.3 days and costing primary schools £797 and secondary schools £1,328, per day.

We help identify worrying trends and give schools the insight to reduce money wasted by absenteeism.

Reduce admin errors

Any current use of paper forms and spreadsheets for leave and absence management in schools is prone to errors and is time-consuming in nature. Our leave and absence software addresses these challenges by automating the whole process. By reducing admin burden, not only are errors reduced but admin staff can focus on other initiatives to improve student experiences, whilst allowing teachers to focus on teaching.

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Better decision making

Eliminate the reliance on spreadsheets and paper systems for absence management. Our leave and absence software is more than mere data recording; it actively supports and reinforces your staff sickness policy, offering customisable options tailored to your educational requirements. Comprehensive analytics and reports, enable your schools to have an oversight of all employee absences, and leave management, enabling effective decision-making and strategic planning. Our software is designed for employers seeking to streamline the absence process while adhering to relevant legislation and access the insight required for effective decision making.

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Built for faculty on the move - Accessible by all, anywhere.

Experience universal accessibility with our cloud-based leave and absence management software, allowing connection from any device, anywhere.

Whether via desktop or our mobile app, staff can effortlessly schedule holidays, check entitlements, and manage absences independently, reducing reliance on HR assistance.

Advanced reporting features offer HR a comprehensive overview of employee leave, fostering data-driven decision-making.

Our absence management features

Manage absence
costs

Control and monitor school staff absence costs with Activ People HR for Schools. Our built-in tracking and management function allows you to effortlessly pull reports.

Ensuring
cover

Ensure staff cover requirements are managed with immediate alerts when staff members are reported absent.

Safeguarding Documentation

Manage the required safeguarding documentation for each of you staff members, clearly see gaps in employee documentation and get alerts.

Enforce absence
policies compliance

Safely centralise critical company documents and monitor employee acknowledgments with our secure document storage system.

MIS intergrations
with Wonde & XPorter

Seamlessly integrate your school's Management Information System (MIS) with Wonde & XPorter, streamlining data exchange and reporting.

Manage term-time
and full-time staff

Effectively manage both term-time and full-time staff, addressing the unique needs of each group efficiently.

What schools say about Activ People HR

“Accessing the information that we need from a HR perspective is amazingly simple. The data is transparent so any individual can see their records and logging absence or leave requests are so simple that training is not required. Everything is a couple of clicks and you can’t get things wrong so the fear that is normally associated with new systems just does not exist with this one.”

Arnold Lodge School

“Amazing company - Fantastic platform - Highly Recommended I cannot recommend Activ People HR more highly. Fantastic platform that has allowed me to streamline our staff absence management / HR processes hugely. We have seen a significant improvement in the level of staff absences.”

Chadwell Primary School

Annie Scott

“We are very happy with the Activ system, it was easy to set up, straightforward to manage, and very user-friendly. It has really helped us understand who is in each day, as well as manage employee absences. The ongoing support is also very helpful, they always respond quickly and efficiently. I would thoroughly recommend Activ.”

Valence Primary School

Absence management for Schools FAQs

How much does Activ People HR cost for schools?

The cost of Activ People HR for schools can vary depending on several factors, including the size of your school, the number of users, and the specific features you require. To get an accurate pricing quote, we recommend reaching out to our sales team. They will work with you to understand your school's needs and provide a customised pricing plan that fits your budget. Rest assured that our goal is to provide cost-effective solutions that offer great value for your investment in HR management.
How long does it take to implement the software?

The implementation timeline for Activ People HR for schools typically falls within the range of 4 to 6 weeks. However, the exact duration can vary depending on the complexity of your school's requirements and the extent of customisation needed. During this period, our team will work closely with your school to ensure a smooth transition. We'll assist in data migration, user training, and configuration to meet your unique needs. Our goal is to minimise disruptions and help your school start reaping the benefits of our HR software as quickly as possible.
How to choose the best HR software for your school?

Choosing the right HR software for your school is crucial. Start by assessing your specific needs and priorities. Consider factors like the size of your school, the complexity of HR tasks, and your budget. It's also wise to request demonstrations or trials to ensure the software aligns with your school's requirements. Ask for references from similar institutions and gather feedback on their experiences. Ultimately, the best HR software should streamline your processes, enhance efficiency, and support your school's growth.
What type of reports can we generate with Activ People HR for our school?

Activ People HR provides a range of customisable reports, including staff attendance, absence trends, and compliance reports, helping your school make data-driven decisions.
What kind of training and support does Activ People HR offer?

Prior to system rollout, Activ People HR offers thorough training and a configuration workshop. Within the system, you'll find numerous help guides, and our support team is available via phone and email to assist you.
Is there a minimum staff size requirement for using Activ People HR?

No, Activ People HR is designed to serve schools of all sizes, from small schools to large schools.

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